Toolkit

AI Cost Estimator

What does an AI integration actually cost? Ranges by scope, not sales-call vagueness.

Project shape

Scope tier

External integrations

Active users (approx.)

Estimated build range

Single workflow automation

€9,632 – €21,672

Excludes ongoing LLM API spend and internal change management. Request a written quote for fixed-scope phases.

InfoWebPlus - Manilva, Spain

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Features

Four scope tiers

Pilot/POC (€3–8k), single workflow automation (€8–18k), product feature + ops (€18–45k), multi-workflow platform (€45–120k).

Complexity factors

Each external integration and every active user beyond a small team nudges the range up, the same way real scoping works.

Honest exclusions

The estimate excludes ongoing LLM API spend and internal change management, both are named instead of hidden.

Frequently asked questions

Why a range instead of a single price?

Because scope drives cost. Two "chatbot" projects can differ 5× depending on integrations, data quality, and compliance. The range narrows once the workflow is mapped, which is what a discovery phase is for.

What is NOT included in these ranges?

Ongoing LLM API usage (typically €50–500+/month depending on volume), internal change management, and third-party licence fees. Build cost is one-off; running cost is forever, budget both.

Which tier should I pick?

If AI is unproven for your workflow, start with a pilot. If the workflow is already measured and stable, single-workflow automation is usually the best value. Platforms only make sense after at least one workflow has paid for itself.

Are these your actual prices?

They reflect the ranges we quote for typical SME engagements from Manilva, Spain, working remotely across Europe. Your written quote is fixed-scope and may land above or below the estimator depending on specifics.

Related services

AI Integrations

Pragmatic AI integrations for real workflows, fit-checked, piloted on real tasks, and shipped with guardrails. We'll tell you when AI isn't the answer.

Need a fixed-scope quote?

Ranges are for orientation. We quote fixed-scope phases in writing, with assumptions and exclusions spelled out.