Toolkit
AI ROI Calculator
Will that AI integration pay for itself? Run the numbers before you sign anything.
Your inputs
Estimated ROI
Weekly savings: €112
Annual savings: €5,824
Payback: 7 months
3-year ROI: 482%
Illustrative only, validate with baseline measurements before committing budget.
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Payback in months
Implementation cost divided by projected annual savings, expressed as months to break even.
3-year return
Cumulative 3-year savings against the one-off implementation cost, as a percentage.
Assumption-first inputs
Four inputs you can defend in a budget meeting: hours, hourly cost, automation share, implementation price.
How is the ROI calculated?
Weekly savings = manual hours × fully loaded hourly cost × expected automation share. Annual savings = weekly savings × 52. Payback = implementation cost ÷ annual savings, in months. The 3-year ROI compares three years of savings against the one-off implementation cost.
What does "fully loaded hourly cost" mean?
Salary plus employer taxes, tooling, and overhead, typically 1.25–1.4× gross salary per hour. Using bare salary understates the savings.
How accurate is the result?
It is a screening estimate, not a business case. Before committing budget, measure the baseline workflow (time per task, error rate) for two weeks, we do this in every discovery engagement.
What automation percentage is realistic?
For document-heavy or triage workflows, 30–60% is common in the first release; near-100% automation is rare and usually not the right target. Start conservative and revise after measuring.
Want the numbers validated?
We scope AI integrations with written assumptions and baseline measurements, so the ROI is measured, not promised.
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